An understandable quotation must at least contain these
- Product specifications, materials, packaging, minimum order quantity.
- For unit price and currency, as well as FOB / CIF / DDP, please see Trade Terms.
- Delivery date, whether the sample fee can be deducted, and the validity period of the quotation.
- The payment method is explained on another page or section, see How to collect payment in foreign trade.
Quoting a base price without a specific company name is equivalent to handing over the price to unknown inquiries. First search for the store or importer in products and confirm by phone or official website before sending a quote.
Do not include a complete quotation in the development letter
The first letter only invites you to see a sample or one page of the catalog. The complete PI is placed after the other person nods. For the structure of a development letter, see How to write a development letter.
A quotation is not a contract. Certification, labeling and customs clearance are subject to official documents.
Related guides
- How to collect payment in foreign trade：For new customers, find the right person first, and then discuss T/T or small orders.
- How to choose FOB CIF DDP：First distinguish between a retail store and an importer, and then choose the terminology.
- What to pay attention to when making your first foreign trade order：Go through the object, sample, quotation, payment, and delivery in order.
- How to write outreach：Short copy you paste into the shop’s Contact form.
- Solo exporter workflow：One person: find shops, call, then use the website form.
- How does the factory find overseas customers?：When there is a shortage list, find importers and wholesalers by city.
- Cold start with no clients：One product, one city, then a list you can actually call.
- WhatsApp develops overseas customers：I will add it after there is a public phone number and do not send it in bulk.